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Trans4m/Metronet alliance

Trans4m is a joint venture between Atkins, Balfour Beatty, EDF Energy and Engenica (Thames Water) set up to modernise and refurbish London Underground stations. They work as an "alliance" with Metronet Rail.

They used an internet-based document storage system, "BuildOnline",
to which documents would be 'uploaded' when completed.
However, most users weren't concerned with what happened when a document was finished. What they actually needed assistance with was how to START a document - for instance, where to find the right template, how to format their document correctly, how to apply a document number to it and how to flag a document for someone else to review. In these regards, BuildOnline did not provide any assistance.

T4M Doc Numbering

To address this issue, I designed and implemented a menu-driven system of macros (above) to help users pick from a range of templates, identify their documents using 'metadata' (information about the document's subject and category) and apply a relevant number to the document.
This functionality was reviewed by the Document Control Managers of Trans4m and arranged for it to be implemented in the BuildOnline system.

Also supplied were macros to send 'instant messages' to each other (like MSN or AOL) about any document open in Word, so that users could discuss the documents they were working on in real-time, without having to send e-Mail attachments to each other. This also meant that everybody had direct links to the latest version, rather than having to check whether the last version they had e-Mailed to them had since been changed or not.

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